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Story Renovations

Field operations

What this covers

Section titled “What this covers”

Two things happen on a job site every day that have to be written down: what occurred, and who worked on it. The first becomes the project’s history. The second becomes its labor cost.

This area is how both get captured on site, the day they happen, rather than reconstructed from memory later.

The daily log

Section titled “The daily log”

A daily log is a dated record of one day on one project — what happened, who was on site, the conditions the work was performed under, issues that came up, anything that moved the schedule, and quality observations.

Logs are kept day by day rather than summarized at the end. That matters when a question surfaces months later: when something was installed, how long a delay actually ran, what the site was like on a particular date. The answer is an entry written that day.

Time entry

Section titled “Time entry”

Hours are recorded against a project and a cost code. The cost code is the part that does the work. It’s the same classification the quote and the budget use, so labor lands in the category the work was priced under, and planned cost and actual cost can be compared line for line.

Hours recorded without that classification would tell you what a job cost in total but not where it went. Recorded with it, they tell you which parts of the job ran long.

How hours become cost

Section titled “How hours become cost”

Submitted hours are not job cost yet. A time card passes through two reviews first:

Supervisory approval. The person accountable for the work confirms the hours are right — the correct day, the correct project, the correct code.

Accounting approval. Accounting confirms the card is ready to be costed and paid.

Only after both does the card archive into time history and post as labor cost against the project.

A reviewer who disagrees returns the card with a reason rather than editing it, so the correction is made by the person who submitted it and the reason travels with the card. Every approval, return, and deletion records who acted and when.

Capture on site

Section titled “Capture on site”

Daily logs and time entry are available in a mobile app, so the record is made in the field instead of at the end of the week. Same records, same approvals — a phone rather than a desk.

Section titled “Related”